Roles and Responsibilities
Travel Requirements & Visa Processing
· Responsible for COE & Visa processing of employees.
· Responsible for all the travel requirements for Indocosmo and its sister concerns.
· Liaison with Consulate regarding travel updates and change in policies
Facility Management & Office Functioning
· Accountable for Office key management
· Responsible for the office opening and closing procedure
· Responsible for all telecommunication activities related to Indocosmo and its sister concerns
· Responsible for processing various office purchases
· Accountable for asset management and periodic maintenance of the same.
· Maintaining asset register and checking the same periodically.
Statutory Compliance
· Responsible for all statutory compliance activities pertaining to Indocosmo and its sister concerns.
· Responsible for liaison with all the government bodies and officials.
ISO & ISMS Implementation
· ISO & ISMS Audit SPOC for implementation, periodic review and renewal of organization ISO and ISMS certification.
Personal Management
· Responsible for personal management of CEO & Vice-president of the company
HR , Training & Employee Welfare
· Responsible for Employee & other asset Insurance handling for Indocosmo and its sister concerns.
· Coordinating and scheduling all the Training activities includes Japanese training & TITP training for Indocosmo.
· Responsible for employee health and safety.
· Communicating and explaining the organization's HR policies to the employees
· Responsible for monitoring AMS and Open Project and communicate with employees regarding discrepancies
· Responsible for agreement execution for employees.
· Initiate Employee Engagement Activities.
· Assist management in developing fair HR policies and ensuring employees understand and comply with them.
· Assess training needs and coordinate learning and development initiatives for all employees.
· Act as the point of contact for employee’s grievances.
· Plan HR initiatives that will benefit the company and encourage more efficient and beneficial work from employees.
· Continually educate employees on company policies (including work timings, appropriate dress, Mobile & Internet usage etc.) and keep employee handbook current.
· Monitor employee activities and stay abreast on company climate and culture, ensuring it stays positive and productive.
· Foster cross-functional relationships and ensure managers and employees are properly connected.
· Promote a positive and open work environment where employees feel comfortable speaking up about issues.
· Follow up on training cost recovery for employees who leave without notice period.
· Responsible for various agreement executions.
Technical competencies
· Expertise working knowledge on MS Office
· Expertise in multitasking administration skill set
Behavioral Competencies
· People Oriented
· Communication Skills
· Teamwork
· Policy management
· Written / spoken communication skills
· Informed Decision making